Housing and Travel
California, Los Angeles Campus Housing
Deadline for receipt of reservations is May 21, 2015.
The housing site
is now open.
The University of California, Los Angeles
(UCLA) is pleased to provide C.elegans participants
with comfortable housing accommodations. The UCLA campus is
located between the hills of Bel Air and the popular
community of Westwood Village. UCLA’s conference facilities
are self-contained, with meeting, dining and residential
facilities conveniently located together. Recreational
facilities are just a short walk away. The housing rates
include 3 meals a day in the UCLA cafeterias. Participants have the
following choice of accommodations:
*For those of you with a roommate, your roommate must
also register for housing. When registering please
select (1) for number of guests. Please list your roommate’s
full name in the Special Request section of your
If your roommate has registered already, and that
housing choice is NO longer available in the housing site,
please choose whichever housing type is available (Rieber
Terrace/Vista - Shared Bath) and list your roommate's name
in the Special Request Section. Once your reservation is
received you will be matched up with your roommate's housing
choice. Please use the rates listed above as reference for
your housing rate (and not your confirmation
After a successful housing
reservation you will receive an automatic e-mail
with a confirmation number that your reservation
has been made. Please keep this email in case you need to
change your reservation. The credit card used to make the
reservation will be authorized upon check-in for the correct
amount and the credit card will be billed at the end of your
To make a reservation paying by check; please print and
form and mail to:
UCLA Conference Housing
C. elegans Meeting
330 DeNeve Drive
Los Angeles, CA 90024
To pay by UC Recharge please print and complete the
form and email to
email@example.com. Contact Tanya Williams (firstname.lastname@example.org)
regarding any housing questions.
Check-in begins at 4:00 pm on Wednesday, June 24;
checkout time is 11:00 am on Sunday, June 28. Early check-in
on Tuesday, June 23 is available.
You must make a housing reservation separately
from the meeting registration.
NOTE: Guests of meeting registrants do
not need to register for the meeting but they do need to
fill out a housing reservation form to stay in on-campus
housing. The housing fee includes 3 meals a day in the UCLA
A major credit card is needed to make and guarantee your
online reservation. Full payment will be billed to the
credit card used upon your check-out. Guests paying by
check or University of California
Recharge must fill out the appropriate housing form and
mail in their forms and payment prior to
May 21, 2015.
For changes to existing reservations and/or cancellations
email Tanya Williams.
Your reservation must be cancelled no later than 3:00pm
on the day prior to your arrival to avoid a (1) night
penalty charge. If your reservation was made online, please
cancel your reservation online.
Notifying UCLA to cancel your housing does not cancel
your meeting registration. Separate notice must be given to
GSA. If your reservation was made by check or UC recharge,
you may cancel your reservation by sending an email to Tanya
Roommate Bulletin Board
is available to facilitate finding a roommate.
Registrants can post messages regarding what type of
roommate they are looking for (male or female) and the
participants will respond directly to the registrant.
UCLA Conference Services will have a check-in desk open
on Wednesday, June 24 in Sunset Village Plaza from 2:00 pm
to 8:00 pm. Participants checking in after 8:00 pm on
Wednesday may go directly to the building where they are
being housed. Each building has a 24 hour front desk that
can assist with your check in and any needs during the
Campus recreation facilities are available for
residential conference attendees. The room key, provided at
check-in, allows admission on an individual basis into all
recreation facilities. The John Wooden Center and Sunset
Canyon Recreation Center include swimming pools, weight
rooms, tennis courts, racquetball courts and handball
For those who prefer to arrange their own housing, the
following is a list of hotels close to the meeting site. A
small block of rooms are available at the Hotel Angeleno.
170 N. Church Lane
Los Angeles, CA 90035
Rates are per room, per night and do not include local
city tax currently 15.65%.
Reservation Deadline: May 26, 2015
Reservations can be made
online or by
calling the hotel (310) 476-6411. When making a reservation
by phone state that you are with the 20th International C.
Cancellations must be made through the reservations
department and submitted in writing 72 hours prior to
Additional Local Hotels
|UCLA Guest House
|The Westwood on Wilshire
10740 Wilshire Blvd.
Los Angeles, CA 90024
Angeles International Airport
(LAX) is the closest airport to UCLA. You may also fly
into Ontario International Airport or Burbank Airport. Taxis
and shuttles meet all arriving flights and cost
approximately $50. The Los Angeles International Airport is
about 40 minutes from UCLA. Whether taking a taxi or
shuttle, it would be wise to bring the driving directions
below for the driver, to facilitate finding the housing
Directions to UCLA
From the 405 Freeway, exit on Sunset Blvd. and go east on
Sunset until you reach Bellagio. Make a RIGHT on Bellagio
and enter the UCLA campus. Bellagio will end at DeNeve
Drive. Turn left at DeNeve and proceed on DeNeve down the
hill to the Sunset Village (SV) parking garage (you will
pass one stop sign just prior to reaching the parking
garage). Enter the SV parking garage and proceed to the 30
minute loading zone area on level 1. Shuttles/Taxis should
drop you off in the 30-minute loading zone area. You
may also park temporarily in this area while you unload your
belongings and check-in.
Take the elevator in the southwest corner of the parking
garage to the Lobby (L) level. Once on the “L” level, the
Covel Commons building will be directly in front of you.
Turn right and walk along the outside of the building. Turn
left at the corner of the building and registration will be
outside in the plaza area.
For a map of the UCLA campus please click here
Registration is in Covel Commons (building 91 in section A
of the map).
A UCLA parking permit is required to park a vehicle on
campus. A parking permit can be purchased from the
self-service parking kiosk near the elevator or the front
desk of the housing residential facility where you will be
staying. Vehicles without parking permits, after the 30
minute unloading time, will be subject to fines.
Two shared ride van companies,
Prime Time Shuttle and
SuperShuttle, operate out of the Los Angeles Airport.
Passengers are encouraged to contact the companies for
details about cost and times of shuttles. The vans pick up
passengers on the Lower/Arrivals Level in front of each
terminal. Please look for signs that read “Shared Ride
Vans” at terminal curbside near the exits from baggage
Taxis are located on the curbside of the lower level of
each terminal under a yellow sign, passengers are given a
ticket with fares to the well-known destinations. The
following are authorized cab companies:
- Authorized Taxicab Supervision (323) 776-5324
- Beverly Hills Cab Company (310) 273-6611
- Independent Taxi (323) 666-0040
- Yellow Cab (310) 851-5022
- Checker Cab (213) 482-3456
- Bell Cab Company (310) 219-3100
- City Cab (818) 780-1000
The University of California, Los Angeles
details the buildings where the meeting will be held.
Parking permits can be purchased from the Covel and De
Neve Building front desks. Single meal tickets are not available.
Guests who bring their own computer/laptop can access the
Internet directly via the Ethernet port in their sleeping
rooms. In order to access the Internet, guests must have the
Ethernet card on their computer software. If guests do not
have their own Ethernet card, they can purchase one through
the Covel Business Center located directly across from
Typically, the climate in Southern California during the
summer months is mild to warm.
For information on what to do while you’re in Los Angeles
please visit the LA
Applications for visas are sent to the U.S. State Department for a security review. You can also visit
the International Visitors Office
website. We advise scientists traveling to the United States to
apply for a visa as early as possible; at least six months before
the visa is needed.
Visitors traveling to the United States from all countries (including visa waiver countries) are required to register personal details online at least three days in advance of travel. The Department of Homeland Security (DHS),
Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete when traveling to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they being travel plans.
To assist you with the Visa application process (not required for countries included in the Visa Waiver Program):
Apply for visa at least five (5) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied.
Provide meeting website and a copy of your letter of invitation.
Provide evidence that you are intending to return to your country of residence. This includes such things as:
Requirements vary by passport-issuing country and citizenship (not merely residency).
Visa Waiver Program
The Visa Waiver Program enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor (B) visa purposes only) for stays of 90 days or less without obtaining a visa.