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Important Deadlines
Workshop Applications Nov 15, 2016
Abstract Submission March 30, 2017
Travel Award Applications March 30, 2017
Author Presentation Notification May 16, 2017
Early Registration May 18, 2017
Housing Reservation May 18, 2017

Exhibit and Sponsorship Opportunities

 

Conference Dates: Wednesday, June 21 - Sunday, June 25, 2017

Exhibit Dates: Thursday, June 22 - Saturday, June 24, 2017

Booth Space fee: $2,700

 

Deadline for application: April 3, 2017

 

The International C. elegans Conference serves as a focal point for the C. elegans community allowing you to expand your visibility. Gain leads and highlight your products and services to an audience with buying power. Previous C. elegans meetings have led to the exchange of knowledge, ideas and methods, and have been vital in fostering the sense of excitement and the collegiality that characterize the field.

 

Based on past meeting attendance, we anticipate 1,600 participants and approximately 1,100 presentations this year. This meeting provides a forum that serves both C. elegans veterans and new-comers to the field. Our exhibition hall combines both the exhibits and over 1,000 posters. The floorplan will be available in January 2017.

 


 

2005 - 2015 C. elegans Conference Statistics

 

UCLA 2015 2013 2011 2009 2007 2005
Regular Scientific 501 506 435 423 441 558
Student/Trainee 1,156 1,239 1,237 1,162 1,271 1,165
Total Attendees 1,657 1,745 1,672 1,585 1,712 1,723

 

 

 

 

 

 

 

2015 Domestic and International Attendance

 

North America 1,235
Europe 236
Asia 155
Australia 20
South America 11
TOTAL 1,657

 

 

Confirmed 2017 Exhibitors

 

Genetics Society of America

Integra Biosciences Union Biometrica

 


 

Past Exhibitors

 

Andor Technology Genetics Society of America Olympus
Carl Zeiss Microimaging Integrated DNA Technologies Phylum Tech Consortium
Columbia University Press Kramer Scientific Phototonic Instruments
Exo Labs Leica Microsystems Southland Instruments
Firefly BioWorks MBF Bioscience Source BioScience
Gatan Microscope World Union Biometrica
Genesee Scientific NimbleGen  

 

 

Application must include:

 

  • Application Form
  • Payment Information
  • Names of Company Representatives attending meeting
  • 50 word description to be included in Program Book

 


 

Exhibit Space Rental

 

Commercial booths are $2,700. Included in standard booth space rental:

 

  • Company name, and url address printed in the Program Book
  • 50 word company description in Program Book
  • Listing on Meeting mobile website
  • Two full Conference Registrations for exhibt representatives
  • One six foot table and two chairs
  • 8' high back drape and 36" side rails in show colors for each 8' x 10' space
  • Identification sign for company name (7" x 44")

 

Payment can be made by Visa, MasterCard, American Express or by check made payable to the Genetics Society of America. Payment and application should be sent to:

Anne Marie Mahoney

Genetics Society of America

9650 Rockville Pike

Bethesda, MD  20814

 

mahoney@genetics-gsa.org

Phone: (301) 634-7039

 


 

Exhibit Hours


The exhibits will be held during the poster sessions in Pauley Pavilion.

 

Move-in and Set Up: Thursday, June 22 9:00 am - 1:00 pm
Exhibit/Poster Sessions: Thursday, June 22 7:30 pm – 10:30 pm
  Friday, June 23 7:30 pm – 10:30 pm
  Saturday, June 24 3:30 pm – 6:00 pm
Dismantle: Saturday, June 24 6:30 pm – 9:30 pm

 

 

Exhibitors are expected to have company representatives at their booths during the above times. 

 


 

Presentation of Products and Services

 

Exhibits must showcase instruments, products or services used in teaching or research, books or other publications in related scientific fields, computer programs and other products that encourage and support research in areas of genetics represented by GSA. In keeping with the educational purpose of GSA meetings, sales and order-taking are discouraged.

 

Exhibitor names, address, phone, fax, email and web site will be listed in the program book. This book serves as a reference and resource guide for registrants.

 


 

Shipping Instructions
 

Exhibitors are responsible for shipping their exhibit materials directly to UCLA. Shipments should not arrive at the University before June 20 and should be addressed as follows:

Address for large shipments:

 

Pauley Pavilion

Company Name

Worm Conference 6/21-25/2017

410 Charles E. Young Drive West

Los Angeles, CA 90024

 

Address for small shipments:

 

First and last name of recipient

Company Name

21st International C. elegans Meeting

UCLA/Tanya Williams

330 De Neve Drive, L-16

Los Angeles, CA 90095

 

 


 

Insurance

 

The Genetics Society of America, the C. elegans Meeting Program Committee, University of California, LA and their officers, agents and employees assume no liability for exhibitors' property.  Exhibitors are expected to carry adequate liability and loss insurance to cover possible loss/damage/theft of equipment, displays, personal items or other materials under the supervision of the Exhibitor.

 


 

Meeting Site and Facilities

 

All plenary sessions will be held in Royce Hall.  Poster sessions will be in Pauley Pavilion. Concurrent sessions will be held in Sunset Village and DeNeve Plaza. Attendees will be accommodated in residence halls within a ten-fifteen minute walk of Royce Hall and Pauley Pavilion. Meals will be served in two of the university dining halls located in the residence halls.

 


 

Electrical

 

There is no decorator for this show. If electrical outlets are needed, contact mahoney@genetics-gsa.org.

 


 

Space Cancellation

 

Space may be canceled by written request to the Genetics Society of America and the entire amount paid by the Exhibitor will be refunded if request is received before May 1, 2017.  GSA will retain 50% of the total paid by the exhibitor for space cancellation requests received after May 1.

 


 

Sponsorship Opportunities

 

Sponsorship will be awarded based on the first application received with the form and check or credit card payment. If the requested event has been assigned, GSA will contact the company representative to discuss other available options. The sponsorship opportunities are listed below.

 

Sponsorship Application Deadline: April 3, 2017

 

Morning Coffee break

Service for 1,600

 

  • Name and refreshment service listed on signs
  • Acknowledgement in program book
  • Sponsor slide in meeting room preceding scientific sessions
$4,500
   

Evening Socials

Service for 1,600. Choice of evening socials.

 

  • Name and refreshment service listed on signs
  • Acknowledgement in program book
  • Acknowledgement on meeting website with hyperlink to sponsor website
  • Sponsor slide in meeting room preceding scientific sessions
$5,500

 


 

Advertising

 

If you are interested in website advertising please contact FASEB AdNet.

Deadline for advertising contracts is April 3, 2017.

 

Website 1x 3x 6x 9x
Leaderboard $794 $715 $636 $556
Square (200x200) ad $317 $286 $254 $222
Payment Companies will be billed monthly.

 

 

Ad in attendees email “Important Details about Attending the Meeting” - $3,000

Before the meeting, pre-registered attedees receive an email with information to make their meeting experience go smoothly. Last year, the email was sent to 1,657 pre-registered attendees and opened 5,365 times - 323.8% open rate! Your linked ad featuring your company and/or product name and logo will be prominently displayed at the bottom of the email. This is an exclusive offer. Only one company ad will be placed in the email. Get in front of your customers, before they even arrive at the meeting.

 

 


 

Program Book

 

Deadline April 3, 2017

If you are interested in Program Book advertising, please contact FASEB AdNet at adnet@faseb.org

 

The Program Book will be one of the most valuable resources at the meeting, it contains information on all scientific sessions and workshops, campus maps, poster information and more.  A complete PDF of the Program is posted on the Conference Web Site in early June and is referenced before and during the meeting and long after. 

 

 

Program Book  

Inside Front (Cover 2)

$3,500

Inside Back (Cover 3) $2,500

Full page (grayscale)

$1,000

 

 

All advertisements are subject to GSA approval.

 

Are you looking for other opportunities to reach GSA members to let them know about your great products and services? GSA will also sponsor the following conferences in 2017: Annual Drosophila Research Conference and the Fungal Genetics Conference.