Housing and Travel
University of California, Los Angeles Campus Housing
Deadline for receipt of reservations is May18, 2017.
Early check-in prior to the conference start date of June 21st is not available due to UCLA's Summer Conference start date of June 21st (For Local hotels see below).
The University of California, Los Angeles (UCLA) is pleased to provide C.elegans participants with comfortable housing accommodations. The UCLA campus is located between the hills of Bel Air and the popular community of Westwood Village. UCLA’s conference facilities are self-contained, with meeting, dining and residential facilities conveniently located together. Recreational facilities are just a short walk away. Participants have the following choice of accommodations:
The housing rates are per night and will include 3 meals a day in the UCLA cafeterias.
*For those of you with a roommate, your roommate must also register for housing. When registering please select (1) for number of guests. Please list your roommate’s full name in the Special Request section of your reservation.
Housing Room Descriptions
DeNeve Plaza and Sunset Village Private Bathroom - All rooms include 2 twin beds with a private bathroom. Daily maid service is included.
Sunset Village Shared Bathrooms - All rooms include 2 twin beds and share a bathroom with another room. Daily maid service is included.
Sunset Village Delta Terrace - Rooms include either two or three twin beds (the beds are bunked and lofted) and share a bathroom with another room. Daily maid service is NOT included.
If your roommate has registered already, and that housing choice is NO longer available in the housing site, please choose whichever housing type is available and list your roommate's name in the Special Request Section. Once your reservation is received you will be matched up with your roommate's housing choice.
After a successful housing reservation you will receive an automatic e-mail with a confirmation number that your reservation has been made. Please keep this email in case you need to change your reservation.Since we are unable to collect credit cards via on-line housing reservation, please see your confirmation email regarding credit card and payment procedures.
To pay by check; please register online and send a copy of the housing confirmation email along with the check payable to UC Regents and mail to:
UCLA Conference Housing
C. elegans Conference
330 DeNeve Drive
Los Angeles, CA 90024
To pay by UC Recharge please register online and send a copy of the housing confirmation email along with official letter authorizing total amounts, guest name and FAU (full accounting unit) recharge information and email firstname.lastname@example.org.
Contact Tanya Williams (email@example.com) regarding any housing questions.
Check-in begins at 4:00 pm on Wednesday, June 21; checkout time is 11:00 am on Sunday, June 25. Early check-in prior to the conference start date of June 21st is not available due to UCLA's Summer Conference start date of June 21st (For Local hotels see below).
You must make a housing reservation separate from the meeting registration.
NOTE: Guests of meeting registrants do not need to register for the meeting but they do need to fill out a housing reservation form to stay in on-campus housing. The housing fee includes 3 meals a day in the UCLA cafeterias.
A major credit card is needed to make and guarantee your online reservation. Full payment will be billed to the credit card used upon your check-in. Guests paying by
check or University of California
Recharge must fill out the appropriate housing form and mail in their forms and payment prior to May 18, 2017.
For changes to existing reservations and/or cancellations, please refer to your confirmation email and follow the modify/cancel link on your confirmation email.
Your reservation must be cancelled no later than 3:00pm on the day prior to your arrival to avoid a (1) night penalty charge. If your reservation was made online, please cancel your reservation online.
Notifying UCLA to cancel your housing does not cancel your meeting registration. Separate notice must be given to GSA. If your reservation was made by check or UC recharge, you may cancel your reservation by sending an email to Tanya Williams at firstname.lastname@example.org.
Roommate Bulletin Board
The electronic bulletin board facilitates finding a roommate. Registrants can post messages regarding what type of roommate they are looking for (male or female) and the participants will respond directly to the registrant.
Housing Check-in Desk
UCLA Conference Services will have a check-in desk open on Wednesday, June 21 in Sunset Village Plaza from 2:00 pm to 8:00 pm. Participants checking in after 8:00 pm on Wednesday may go directly to the building where they are being housed. Each building has a 24 hour front desk that can assist with your check in and any needs during the conference.
Campus recreation facilities are available for residential conference attendees. The room key, provided at check-in, allows admission on an individual basis into all recreation facilities. The John Wooden Center and Sunset Canyon Recreation Center include swimming pools, weight rooms, tennis courts, racquetball courts and handball courts.
For those who prefer to arrange their own housing, or who need to arrive prior to the start of the conference, the following is a list of hotels close to the meeting site.
170 N. Church Lane
Los Angeles, CA 90035
(310) 476-6411 (call reservations and mention you are with the C. elegans Conference)
Or Guests can also use the booking link below to make their reservations on line. The link works best using Firefox/Google Chrome and is not mobile friendly so best to use on a tablet or PC.
Room Block cutoff date: May 30, 2017
Offering a group rate of $195.00 per night plus LA Hotel tax (currently 15.695%). The hotel offers complimentary wireless internet access, and valet parking. Also complimentary shuttle service within 3-miles of hotel (based on availability).
Additional Local Hotels (within 10 minutes of the UCLA campus)
Luxe Sunset Blvd Hotel
11461 Sunset Blvd
Los Angeles, CA 90049
Kimpton Hotel Palomar
10740 Wilshire Blvd.
Los Angeles, CA 90024
Hilgard House Hotel
927 Hilgard Avenue
Los Angeles, CA 90024
*Sometimes the above hotels offers an UCLA affiliate rate (if you’re visiting UCLA). Check to see if they are offering the rate.
The Los Angeles International Airport (LAX) is the closest airport to UCLA. You may also fly into Ontario International Airport or Burbank Airport. Taxis and shuttles meet all arriving flights and cost approximately $50. The Los Angeles International Airport is about 40 minutes from UCLA. Whether taking a taxi or shuttle, it would be wise to bring the driving directions below for the driver, to facilitate finding the housing check-in area.
Directions to UCLA Campus Housing
From the 405 Freeway, exit on Sunset Blvd. and go east on Sunset until you reach Bellagio. Make a RIGHT on Bellagio and enter the UCLA campus. Bellagio will end at DeNeve Drive. Turn left at DeNeve and proceed on DeNeve down the hill to the Sunset Village (SV) parking garage (you will pass one stop sign just prior to reaching the parking garage). Enter the SV parking garage and proceed to the 30 minute loading zone area on level 1. Shuttles/Taxis should drop you off in the 30-minute loading zone area. You may also park temporarily in this area while you unload your belongings and check-in.
Take the elevator in the southwest corner of the parking garage to the Lobby (L) level. Once on the “L” level, the Covel Commons building will be directly in front of you. Turn right and walk along the outside of the building. Turn left at the corner of the building and registration will be outside in the plaza area.
For a map of the UCLA campus please click here http://www.ucla.edu/map/. Registration is in Covel Commons (building 91 in section A of the map).
A UCLA parking permit is required to park a vehicle on campus. A parking permit can be purchased from the self-service parking kiosk near the elevator or the front desk of the housing residential facility where you will be staying. Vehicles without parking permits, after the 30 minute unloading time, will be subject to fines.
Two shared ride van companies, Prime Time Shuttle and SuperShuttle, operate out of the Los Angeles Airport. Passengers are encouraged to contact the companies for details about cost and times of shuttles. The vans pick up passengers on the Lower/Arrivals Level in front of each terminal. Please look for signs that read “Shared Ride Vans” at terminal curbside near the exits from baggage claims areas.
Taxis are located on the curbside of the lower level of each terminal under a yellow sign, passengers are given a ticket with fares to the well-known destinations. The following are authorized cab companies:
- Authorized Taxicab Supervision (323) 776-5324
- Beverly Hills Cab Company (310) 273-6611
- Independent Taxi (323) 666-0040
- Yellow Cab (310) 851-5022
- Checker Cab (213) 482-3456
- Bell Cab Company (310) 219-3100
- City Cab (818) 780-1000
The University of California, Los Angeles campus map details the buildings where the meeting will be held.
Parking permits can be purchased from the Covel and De Neve Building front desks.
Guests who bring their own computer/laptop can access the Internet directly via the Ethernet port in their sleeping rooms. In order to access the Internet, guests must have the Ethernet card on their computer software. If guests do not have their own Ethernet card, they can purchase one through the Covel Business Center located directly across from Sunset Village.
Typically, the climate in Southern California during the summer months is mild to warm.
For information on what to do while you’re in Los Angeles please visit the LA Visitors Bureau.
A step-by-step outline of US Visa application procedures
Estimated Wait Times for a Visa Interview in your home country
We advise scientists traveling to the United States to apply for a visa as early as possible; at least six months before the visa is needed. Please check with your local US consulate or embassy to find out the earliest that you may apply for a visa.
Visitors traveling to the United States from all countries (including visa waiver countries) are required to register personal details online at least three days in advance of travel. The Department of Homeland Security (DHS), Electronic System for Travel Authorization (ESTA) is a free, automated system used to determine the eligibility of visitors to travel to the United States. It collects the same information as the paper I-94W form you usually complete when traveling to the United States. ESTA applications may be submitted at any time prior to travel. An ESTA authorization generally will be valid for up to two years. DHS recommends that travelers submit an ESTA application as soon as they being travel plans.
To assist you with the Visa application process (not required for countries included in the Visa Waiver Program):
Apply for visa at least six (6) months in advance. For countries that are on the State Sponsors of Terrorism List, the State Department suggests applying for a visa six (6) to eight (8) months in advance.
Provide your entire trip itinerary, including travel to any countries other than the United States, at the time of visa application.
If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
Provide proof of scientific status. For example, proof that you submitted an abstract for the meeting. Do not wait until you receive notification that your abstract has been accepted before applying for a visa. It is very rare that an abstract is denied.
Provide a link to the meeting website and a copy of your letter of invitation.
Provide evidence that you are intending to return to your country of residence. This includes such things as:
Requirements vary by passport-issuing country and citizenship (not merely residency).
Visa Waiver Program
The Visa Waiver Program enables nationals of 36 participating countries to travel to the United States for tourism or business (visitor (B) visa purposes only) for stays of 90 days or less without obtaining a visa.