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Important Dates

Abstract Submission Opens October 4
Conference Registration Opens October 4
Logo Design Submissions November 15
Chair's Choice Submissions December 8
Abstract Submission Deadline December 8
Conference and Housing Registration Deadline December 8
Abstract Revision Deadline December 9
Platform/Poster Assignments Online February 17

Exhibit, Sponsorship and Advertising Opportunities

 

Conference Dates: Tuesday, March 14 - Sunday, March 19, 2017

Exhibit Dates: Wednesday, March 15 - Friday, March 17, 2017

 

Deadline for application: January 10, 2017

 

Attendees gather to learn about and present the latest research in fungal genetics and develop academic and industry relationships. The meeting consists of plenary and concurrent sessions, 700 posters and workshops that highlight new developments and techniques. By exhibiting at this meeting you will expand your visibility and gain access to current and future customers in a collegial atmosphere.  



The meeting will be returning to Asilomar Conference Grounds.  The meeting is limited to 900 attendees and has sold out for the last five meetings.  The exhibits will have a dedicated audience because they will be held with the poster sessions Wednesday, Thursday and Friday evenings.  Don't miss out on this opportunity. Sign up now to acquire leads and highlight your products and services to an audience with buying power.

In addition to the attendees of the meeting, you will be getting exposure to over 5,000 members of the Genetics Society of America through social media and the website.

 

Meeting Statistics

 

Note: in 2007 the meeting was at capacity so in 2009 plenary sessions were simulcast to a second room to be expand the registration to 900 attendees.

 

Regular

2015

436

2013

429

2011

479

* 2009

486

2007

408

2005

380

Trainee/
Student

472

473

421

 423

361

352

Total

908

902

900

909

769

732

 


 

Sponsorship Opportunities
 

Sponsorship will be awarded based on the first application received with the form and check or credit card payment. If the requested event has been assigned, GSA will contact the company representative to discuss other available options. The sponsorship opportunities are listed below.

Sponsorship Application Deadline: January 10, 2017

 

Gold Sponsor - $6,000

Recognition as a Gold Sponsor

Logo and link to be displayed on meeting website

Logo and link on mobile website

1 complimentary conference registration (housing not included)

1 approved flyer allowed to be displayed in the registration area

Contribution acknowledged at Opening Plenary

Contribution acknowledged in Program Book

1 full page black and white ad in Program Book

Silver Sponsor - $2,500

Recognition as a Silver Sponsor

Logo to be displayed on meeting website

Logo on mobile website

Contribution acknowledged at Opening Plenary

Contribution acknowledged in Program Book

1/2 page black and white ad in Program Book

Bronze Sponsor - $1,500

Recognition as a Bronze Sponsor

Logo to be displayed on meeting website

Logo on mobile website

Contribution acknowledged in Program Book

Listing in Program Book

 

Morning Coffee break

Service for 900

  • Name and refreshment service listed on signs
  • Acknowledgement in program book
  • Sponsor slide in meeting room preceding scientific sessions
$4,500
   

Evening Socials

Service for 900. Choice of evening socials.

  • Name and refreshment service listed on signs
  • Acknowledgement in program book
  • Acknowledgement on meeting website with hyperlink to sponsor website
  • Sponsor slide in meeting room preceding scientific sessions
$5,500

 


 

Past Exhibitors and Sponsors:

 

BASF Elsevier National Institutes of Health
Bayer CropScience Fungal Genetics Stock Center New England BioLabs
BEI Resources Genetics Society of America Novozymes
Burroughs Wellcome Fund Great Lakes Bioenergy Research Center PLOS Genetics
DSM Illumina Proctor and Gamble
DuPont Industrial Biosciences MoBio Union Biometrica
E&J Gallo Winery Monsanto US Department of Energy

 


 

Exhibit Fees

$2,750

Exhibitor

  • Company name, telephone, email, url and exhibit description in the program book given to every attendee
  • Logo  and link to be displayed on meeting website
  • 6' table exhibit space in Poster Session
  • Two  full conference registrations for exhibit representatives (housing is not included)
Meeting Sponsor

Depending on the level of sponsorship, the following items will be included in your sponsorship:

  • Recognitition as a sponsor (with logo and link) on meeting website
  • Contribution acknowledged at Opening Plenary
  • Contribution acknowledged in Program Book
  • Sponsor a scientific session
  • 1 complimentary individual membership to the Genetics Society of America
  • Mailing list of registrants pre-meeting
    (emails will not be included)

Meeting sponsors play the very important role of supporting financial aid for trainees to attend the meeting. Please contact mahoney@genetics-gsa.org to create a sponsorship package specifically for your company.

 

Application must include:

  • Application form
  • Payment information
  • Names of company representatives attending meeting
  • 50 word description to be included in Program Book
  • High Resolution jpeg file of company logo

 

Payment by check should be made payable to the Genetics Society of America or charge to Visa, MasterCard or American Express will be accepted. Payment and application should be sent to: Anne Marie Mahoney, Genetics Society of America, 9650 Rockville Pike Bethesda, MD  20814, mahoney@genetics-gsa.org, 301-634-7039

 


 

Exhibit Hours
 

Move-in and Set Up: Wednesday, March 15 1:00 pm - 5:00 pm
Poster and Exhibit Sessions: Wednesday, March 15 8:00pm - 11:00pm
  Thursday, March 16 8:00pm – 11:00pm
  Friday, March 17 8:00pm – 11:00pm
Dismantle:

Saturday, March 18

8:00 am - 10:00 am

 

Exhibitors are expected to have employees at their tables during the above times. 

 


 

Presentation of Products and Services

 

Exhibits must showcase instruments, products or services used in teaching or research, books or other publications in related scientific fields, computer programs and other products that encourage and support research in areas of genetics represented by GSA. In keeping with the educational purpose of GSA meetings, sales and order-taking are discouraged.

 


 

Shipping Instructions
 

Exhibitors are responsible for shipping their exhibit materials. All shipments must go through TRICORD Convention and Exhibit Services, 738 Neeson Road, Marina, CA, 93933. Before shipping materials, fill out the Material Handling form and email to: megan@tricord.net

Telephone: (831) 883-8600

Fax: (831) 883-8686

 


 

Insurance

 

The Genetics Society of America, the Fungal Genetics Policy Committee, Asilomar Conference Center and their officers, agents and employees assume no liability for exhibitors' property.  Exhibitors are expected to carry adequate liability and loss insurance to cover possible loss/damage/theft of equipment, displays, personal items or other materials under the supervision of the Exhibitor.

 


 

Electrical

 

There is no decorator for this show. If electrical outlets are needed, contact mahoney@genetics-gsa.org.

 


 

Space Cancellation
 

Space may be canceled by written request to the Genetics Society of America and the entire amount paid by the Exhibitor will be refunded if request is received before January 10, 2017.  GSA will retain 50% of the total paid by the exhibitor for space cancellation requests received after January 10.

 


 

Advertising

 

If you are interested in website advertising please contact FASEB AdNet.

Deadline for advertising contracts is January 10, 2017.

 

Website 1x 3x 6x 9x
Leaderboard Banner $476 $429 $381 $334
Square (200 x 200) ad $317 $286 $254 $222
Payment Companies will be billed monthly.

 

Program Book

 
Cover 2 $1,500
Cover 3 $1,000
Full page (grayscale) $600

 

 

 Additional Advertising opportunities and rate card.